Contact Surrey County Council to:
If you plan to hold an event in the Tandridge district, whether licensed or non-licensed, like a festival, show or car boot sale, you will need to follow the current government guidance at the time of your event, and consider:
- The timescales for planning your event, ensuring you follow any sector specific guidance issued by the government and/or the relevant sector.
- Whether you need an event risk assessment, an event plan and an additional Covid-19 specific risk assessment addressing restrictions in place at the time of your event.
- Consider any risks posed by holding your event and take out any necessary Public Liability Insurance. Further guidance is available in the Home Office guide.
- What licences you’ll need to run your event.
- What you’ll need to do if your event needs to be cancelled at short notice due to extreme weather or any other reason.
Once all of the above has been considered you are ready to submit your application.
Organising a street party or a sporting event
If you are organising a street party, carnival, procession, or any other community event on the road, you will need to:
- Apply for a Road Closure Order, as soon as possible, ideally 10 weeks in advance.
- Apply to Surrey County Council for a road closure if you are planning a sporting event on a road.
- Send us a traffic plan (if your street is used by through traffic), showing how much of the road will be closed and an alternative route for traffic. We will liaise with the police and Surrey County Council on your behalf. There is no charge for this, but we need at least 10 weeks' notice.
- If you receive permission to close a road, please put up appropriate signs to let road users know of the road closure. We do not provide road signs.
Safety Advisory Group
The Tandridge district's Safety Advisory Group (SAG) advises on safety aspects for public events planned to take place in the district. The group consists of council officers and the emergency services and meets regularly to discuss large scale public events to be held in our parks and open spaces. The SAG requires a minimum of three months’ notice to consider events for more than 1,000 people.
The SAG occasionally considers smaller events, depending on the event and whether it includes things like animal transportation, bouncy castles, catering, generators, events over several days, managed road closures or heavy traffic and music.
Events considered by the SAG would include:
- Agricultural shows.
- Open air music festivals or concerts.
- Sporting events.
- Trade shows.
We will invite the event organiser to a SAG meeting if we feel the event requires one.
Bouncy castles and other inflatables
All bouncy castles and other inflatables must comply with the Health and Safety Executive PIPA Regulations and Guidance on ‘Inflatable Play Equipment’ such as castles, slides and domes.
Only employ suitably experienced and trained adult personnel, where the company are responsible for setting up, inspection, operation and supervision of the bouncy castle.
If you are to operate the bouncy castle ensure that you are provided with written instructions about the safe setting up, inspection, operation and supervision of the equipment, and that the name and address of the manufacturer or supplier is clearly marked upon it, along with the ‘manufactured date’. You must also ensure that the Annual Inspection Certificate is available.