Temporary event notices

COVID-19 - Advice for event organisers on gatherings such as entertainment events

During the COVID-19 pandemic in England, if you are looking to organise a gathering of more than 30 people such as for an entertainment event, then you will need to comply with the latest Coronavirus Regulations.

When national restrictions are in place, gatherings of more of 30 people for activities such as entertainment, are not allowed. When national restrictions are lifted, Local COVID Alert Levels (Medium, High, Very High) will apply to local authority areas and entertainment events are allowed following strict guidelines. Find out about the current restrictions and Surrey’s Local COVID Alert Levels.

Organised events, such as entertainment, for gatherings of more than 30 people will need to:

  • Be organised by a business, charitable, benevolent or philanthropic institution, a public body, or a political body
  • Have a COVID-19 risk assessment
  • Have adequate COVID-19 secure arrangements in place following government guidance

To meet these requirements, you as the event organiser will need to carry out a suitable COVID-19 risk assessment for your event. Please see the Health and Safety Executive web page for guidance and information on how to do this.

Further sector advice is available at gov.uk/coronavirus and on the Events Industry Forum website.

You as the event organisers must prepare the COVID-19 risk assessment as part of planning your event, and then implement and manage it for the duration of your event. You must make your COVID-19 risk assessment readily available upon request by an authorised officer of the Council.

As a significant public safety issue of concern, you should send a copy of your risk assessment and the checklist with any application or notification you make. We may review your risk assessment and give feed-back.   The Council will not sign off your event.

If you do not send a suitable COVID-19 risk assessment and checklist with your application or any element of the risk assessment or associated controls do not meet current Coronavirus law or guidance, your application and event will likely:

1) attract objections; and / or

2) be referred for review by the Director of Public Health (who may direct the closure, cessation and prevention of activities that may affect public health).

This may result in your application being refused and/or the event not being allowed to go ahead.

In the event of an increase in the local COVID-19 infection rates, it is possible that events that have already been agreed may be subject to suspension and / or cancellation.

The financial and other liabilities incurred as a result of a suspension and / or cancellation resulting from an increase in the COVID-19 infection rates, lies solely with the event organiser.

If you want to carry out a ‘licensable activity’ on unlicensed premises in Tandridge and the activity will last no longer than seven days (168 hours) and is for fewer than 500 people, you will need to apply for a Temporary Event Notice (TEN) at least 10 working days before the event.

Licensable activity includes:

  • Selling alcohol
  • Serving alcohol to members of a private club
  • Providing entertainment e.g. music, dancing or indoor sporting events
  • Serving hot food or drink between 11pm and 5am.

You will also need a TEN if a particular licensable activity is not included in the terms of your existing licence e.g. holding a wedding reception at a community centre.

Full details about TENs, including restrictions, objections, appeals, displaying your TEN, fines and penalties are on www.gov.uk.

Apply

Apply online for a Temporary event notice via www.gov.uk.

If you prefer to apply by post to us, please download the Postal Temporary Event Notice, follow the instructions and return the completed form and correct fee to the Council Offices, Station Road East, Oxted, Surrey, RH8 0BT. Cheques should be made out to Tandridge District Council.

To avoid delay to or refusal of postal applications, please make sure the correct postage is attached.

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