Invoicing the Council

We always try to pay invoices within 30 days from receipt. We have an electronic purchase ordering system for many of our payments and it would help if purchase order numbers are quoted on all invoices where a number has been provided and invoices are e-mailed to apinvoices@tandridge.gov.uk.

Invoices must be addressed to Tandridge District Council, have a unique invoice number and in the case of VAT invoices, must quote:

  • The seller's name or trading name, and address.
  • The seller's VAT registration number.
  • The invoice date.
  • The time of supply (also known as tax point) if this is different from the invoice date.
  • The customer's name or trading name, and address.
  • A description sufficient to identify the goods or services supplied to the customer.

For each different type of item listed on the invoice, it must show:

  • The unit price or rate, excluding VAT.
  • The quantity of goods or the extent of the services.
  • The rate of VAT that applies to what's being sold.
  • The total amount payable, excluding VAT.
  • The rate of any cash discount.
  • The total amount of VAT charged.

Invoices for £250 or less can be simplified by including only:

  • The seller's name and address.
  • The seller's VAT registration number.
  • The time of supply (tax point).
  • A description of the goods or services.

In line with HMRC guidelines, as we are a "deemed contractor", all suppliers of building work should separate the costs of labour and materials on their invoices. If this is not done and CIS rules apply to the works and supplier, we will have to deduct CIS tax on the whole payment.

We prefer to pay invoices by BACS and for Remittance Advices to be e-mailed rather than posted.

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