Selling to Tandridge District Council

We are one of the biggest businesses in Surrey, spending around £12m every year on procuring works, goods and services from external organisations. We are happy to buy from any reputable company and especially welcome small and medium sized businesses local to Tandridge District.

What is procurement?
Procurement covers the process by which works, goods and services are acquired from suppliers and managed throughout their life. Procurement is always conducted in accordance with the Council's Constitution. Tandridge District Council Constitution

We are looking for ways of making the process simpler and more efficient by looking at electronic solutions including e-invoicing and payments and making sure that whatever process we use our suppliers are not disadvantaged.

Why provide information on how to sell to us?
Quite simply the more information we give you, the more likely you are to tender for the most suitable contracts saving both parties time and money in seeking the best agreements.

Tandridge District Council seeks to obtain the best possible value for money at a price that is reasonable both for us and our suppliers. We have a Procurement Suppliers Charter that tells you what you can expect from us and gives you an idea of how we expect business to be conducted.

Contracts Register
Tandridge District Council publishes its current Contracts Register showing where contracts are currently awarded and how long they will last for.

The register is a South East England Regional register. By clicking on the following link Contract Register you will go to the Contracts main page. To view Tandridge Contracts choose Tandridge from the drop down menu in the Local Authority box.

If there is no contract shown for the area you are interested in, it may not exist. There are links at the bottom of this page for the main contracts. If you have difficulty accessing the Contracts Register please contact the South East Improvement & Efficiency Partnership. Information is given on its website. SIEP.

Pre Qualification Questionaires (PQQ)

We do not have a standard PQQ for use by prospective contractors. However the Office of Government Commerce do have some template PQQs which will be similar in format to the ones that we would use at TDC. We would recommend that if you are familiar with the OGC templates you will be prepared for a PQQ issued from TDC in the event of a tender.

Future procurement enhancements
Electronic procurement allows us to place orders and pay money using e-forms, e-mail and BACS payment facilities. We already have this in place in some areas of the Council and are extending it across the whole organisation. We also still deal with paper invoices and payment processes, in the longer term this may be phased out as it is less efficient..

In time e-tendering and e-auctioning may also be available. We are intending to maximise use of the e-portal being developed by the South East Centre of Excellence where these facilities will hopefully become available.

For additional information on procurement of Building Work for Housing Services please click Housing Contractors Procurement Policy

Contact details
If you want any further information about the way Tandridge procures goods and services, please contact us on the number below or e-mail one of the following:

Refuse, Street Cleaning, Recycling: amenitiescontracts@tandridge.gov.uk
IT Hardware, Reprographics ictcontracts@tandridge.gov.uk
Housing repairs and maintenance: hrmcontracts@tandridge.gov.uk

If your area of interest is not listed, please call 01883 722000.