Are you planning an event this summer?

Many people are starting to plan events and counting down the days until 21 June when social distancing may not be required.

A lot needs to happen before we get to that point and the government has set out clear “not before dates” in the roadmap. Any changes will be based on data and not dates.

Licensed and non-licensed events such as festivals, flower shows, car boot sales or circuses, charity events such as fund-raising fairs, organised sporting events such 10km runs, town centre events and even street parties, are all situations where people gather in crowds and where social distancing is difficult, if not impossible. 

We are putting plans in place to help and advise organisers about the safe organisation of mass gathering events.

If you are hoping to hold an event during June, July or August and beyond, please review and consider the following: 

  • The elements of the government’s roadmap related to the events research. 
  • The event planning timescales involved and any sector specific guidance issued by government and/or the relevant sector.
  • The potential need for two risk assessments and event plans. One based on Covid-19 restrictions being in place, including social distancing requirements and one based on non-Covid restrictions.
  • The Covid-19 checklist provided by Surrey’s Safety Advisory Group.
  • The licensing implications and timescales.
  • The implications and procedures required should the event need to be cancelled at short notice due to Covid-19 restrictions, surge testing, raised local infections rates or any other element involved in COVID-19.

All events with over 1000 visitors per day or requiring a road closure must be considered by our Safety Advisory Group (SAG) and we are not able to approve any events which do not meet our statutory timescales. The SAG needs as much time as possible to consider an event, particularly a complex one. We must review any event application at least 28 days before the event. As part of this, we need your event management plan and risks assessments.

Although we are accepting event applications, we will not be able to confirm any events until restrictions are officially eased by the government. Provisional bookings can be submitted using the events booking form.

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