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Prompt payment

Tandridge District Council will always try to pay invoices within 30 days from receipt. The council operates an electronic purchase ordering system for many of their payments and it would help if purchase order numbers are quoted on all invoices where a number has been provided and invoices are emailed to

Invoices must be addressed to Tandridge District Council, have a unique invoice number and in the case of VAT invoices, must quote:

  • the seller's name or trading name, and address
  • the seller's VAT registration number
  • the invoice date
  • the time of supply (also known as tax point) if this is different from the invoice date
  • the customer's name or trading name, and address
  • a description sufficient to identify the goods or services supplied to the customer

For each different type of item listed on the invoice, it must show:

  • the unit price or rate, excluding VAT
  • the quantity of goods or the extent of the services
  • the rate of VAT that applies to what's being sold
  • the total amount payable, excluding VAT
  • the rate of any cash discount
  • the total amount of VAT charged

Invoices for £250 or less can be simplified by including only:

  • the seller's name and address
  • the seller's VAT registration number
  • the time of supply (tax point)
  • a description of the goods or services

In line with HMRCs guidelines, as the Council is a "deemed contractor", all suppliers of building work should separate the costs of labour and materials on their invoices. If this is not done and CIS rules apply to the works and supplier, Tandridge have no alternative, but to deduct CIS tax on all the payment.

Tandridge District Council prefers to pay invoices by BACS and for Remittance Advices to be emailed rather than posted.